The deadline for completing all 2025-26 District Grant Projects is 3-31. You all filed progress reports on or before 12-31 which provided an opportunity review the status and address any concern with completing the projects as approved and on time..
Ideally projects are planned in such a way that all activities are done, including all checks clearing, by the 3-31 deadline. Notify us immediately if you have any conflicts or barriers to completion.
Final reports for the projects are entered online using the District Grants Module through the Rotary District 5650 Website.
Logon to www.rotarydistrict5650.org
Go to the Member Area / Admin Page
Select Grants (link in the top row)
Select your Club Grants (link in the next row) and open the Project
Go to Individual Project Report tab
If you previously entered a progress report, LEAVE THAT INFORMATION IN PLACE. Simply skip past those field and go to the Final Report section.
Complete the final report area and provide all of the financial information and documentation. Scroll to the bottom of the screen and update the income / expenses if needed. If there were changes in the amounts that do not require district approval, simply change here. DO NOT change the budget screen - that shows the project as approved. This screen shows the actual amounts.
As a reminder:
- The funds must be used for activities only as approved on the grant application; if you are having any trouble fulfilling the project, contact districtgrants@rotarydistrict5650.org to review
- The District Matching Funds were deposited to your grant account, your club's share is also to be deposited to that account
- If you have excess funds after completing your project, contact districtgrants@rotarydistrict5650.org for review and determination of action
- All payments for the project are to be made from the grant checking account - not any other operating account of the club
- Funds are only to be paid to the beneficiary to reimburse for specific items (the items outlined in your grant request); they are not to be given to the beneficiary in advance of purchase or for their use "as they wish"
- Detailed invoices or receipts for all items will be required
- Create a worksheet that shows the financial activities - money spent, match to receipts and checks, etc.; post that to the Financial tab of the Documents folder along with the other financial items
- Be sure to review all of the documents relating to grants for proper management - the Terms and Conditions, Money Management, etc.
If you have any questions, contact districtgrants@rotarydistrict5650.org.
Nicolette Klein, Executive Director
Rotary District 5650 District Grants Chair