Is your club ready for the Rotary Invoice due in July 2020? Is your membership information up to date?
A few key points:
- Member changes are to be made through our local websites (and it rolls up to RI); our local websites are ClubRunner - if your club does not have a subscription make the changes using www.rotarydistrict5650.org (the District Website)
- It is important that the information be entered before July 1
- It is not possible to change the invoice amount once issued by Rotary International
- Do not wait - if you know of changes make them early - it is possible for errors to occur as the information transfers from ClubRunner to RI
- If you need any help with updating members, please contact exec@rotarydistrict5650.org
Rotary has sent, or will send, a notice to each club as a reminder to update the data - sample:
NOTE: The letter states "your club has indicated" - this is something that was set years ago - when our District set up ClubRunner. It is because of this that we can integrate our information - enter it at the local level and it "rolls up" to Rotary International. You do not, and should not, do anything with this status - leave it as it was set previously or this integration will no longer work.
Dear current and incoming Rotary club officers:
This is a friendly reminder to update your club membership and officer information in your local country or district database by 1 July 2020. We will use this information to generate your July 2020 club invoice.
It is important that your club’s member information is up-to-date, because Rotary cannot change the club invoice after it has been generated or accept membership updates with your payment.
As a current club officer, you can ensure that your club invoice will be correct by updating the information in your local database.
- Your club has indicated that it is using a local country or district database connected to RI to manage membership. Please make all updates to membership in your local database.
- Report all new or terminated members and 2020-21 club officers no later than 1 July 2020.
If you are interested, you are able to see your membership changes reflected in Rotary International’s database by signing into My Rotary.
- Members with admission dates of 1 July 2020 or before will be counted for the July 2020 club invoice.
- Members with termination dates of 1 July 2020 or before will not be counted for the July 2020 club invoice.
Besides updating membership, any changes to subscriptions to The Rotarian (in English) should be reported to data@rotary.org prior to 1 July 2020.
For more information about the club invoice, including how-to guides and answers to frequently asked questions, go to My Rotary’s Club Administration pages. For help with membership questions, contact: data@rotary.org.
Sincerely,
Thomas Woods
Data Relations Manager | Data Services