Prepare for the July 2022 Club Invoice

Is your membership information up to date? Is your club ready for the Rotary Invoice due in July 2022?
A few key points:
  • Do not make any changes at Rotary.org (read on)
  • Member changes are to be made through our local websites (and it rolls up to RI); our local websites are ClubRunner - if your club does not have a subscription make the changes using www.rotarydistrict5650.org (the District Website)
  • It is important that the information be entered before July 1
  • It is not possible to change the invoice amount once issued by Rotary International
  • Do not wait - if you know of changes make them early - it is possible for errors to occur as the information transfers from ClubRunner to RI
  • If you need any help with updating members, please contact exec@rotarydistrict5650.org
Rotary has sent, a notice to each club as a reminder to update the data.
 
Here is a copy of that email - note the highlighted item:
 
From: "Rotary International Data Services"
Sent: Tuesday May 31 2022 8:04:37AM
Subject: Take Action: Preparation for the July 2022 Club Invoice
Rotary.org
ROTARY INTERNATIONAL DATA SERVICES
To: All current and incoming Rotary club officers
Cc: Governors, governors-elect and assistant governors
 
Dear current and incoming Rotary club officers:
 
This is a friendly reminder to update your club membership and officer information in your local country or district database by 1 July 2022. We will use this information to generate your July 2022 club invoice.
 
It is important that your club’s member information is up-to-date, because Rotary cannot change the club invoice after it has been generated or accept membership updates with your payment.   
      
As a current club officer, you can ensure that your club invoice will be correct by updating the information in your local database.
  1. Your club has indicated that it is using a partner system connected to RI to manage membership information in My Rotary, the details of which are linked here. Please make all updates to membership in your local database.
  2. Report all new or terminated members and 2022-23 club officers no later than 1 July 2022.
  • Members with admission dates of 1 July 2022 or before will be counted for the July 2022 club invoice.
  • Members with termination dates of 1 July 2022 or before will not be counted for the July 2022 club invoice.
The Rotary International invoice is generated from the data in Rotary's database and you are able to see your membership changes reflected in Rotary International’s database by signing into My Rotary. If you see any discrepancy between My Rotary and the partner system used by your club please contact data@rotary.org. 
 
Besides updating membership, any changes to subscriptions to Rotary (formerly The Rotarian [in English])
should be reported to data@rotary.org prior to 1 July 2022.
 
For more information about the club invoice, including how-to guides and answers to frequently asked questions, go to My Rotary’s Club Administration pages. For help with membership questions, contact: data@rotary.org.

Sincerely,
Thomas Woods
Data Relations Manager | Data Services
 
ONE ROTARY CENTER
1560 SHERMAN AVENUE
EVANSTON, ILLINOIS 60201-3698 USA
ROTARY.ORG